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Highway Department, Heavy Motor Equipment Operator / Laborer, Full-Time

The successful candidate operates commercial motor vehicles and performs manual labor with a variety of machinery and tools in a team oriented work environment, during all types of weather conditions.  Minimum qualifications include a high school diploma or GED, valid driver’s license with a clean record, CDL A or B, one-year experience driving dump trucks, plowing snow, operating heavy equipment, able to be “on-call” and respond quickly during winter months & emergencies daytime/nighttime weekends/holidays, general experience consistent with working in a highway department requiring heavy physical effort for long periods of time. Superintendent may be willing to train the right applicant with less experience.

Application form and current job description are posted at www.wilmingtonvermont.us or may be picked up at the Wilmington Town Office, 2nd floor, 2 East Main Street, Wilmington, VT 05363.  You may contact Administrative Assistant, Jessica DeFrancesco jdefrancesco@wilmingtonvt.us or 802-464-8591, x-123 for additional information.  Applications are due 8:00 a.m., December 16, 2019, or until position is filled. Town of Wilmington is an equal opportunity employer, with competitive wages and benefits.

 

Job Description

CDL Application for Employment

Non-CDL Application for Employment

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The Wilmington Selectboard will hold a public hearing on the flood plain regulations on Tuesday, December 3, 2019 at 6:00 pm at Wilmington Town Hall. This document will replace the current regulations.

Table of Contents:

600.  Statutory Authorization and Effect………………………………………………………………………1

601.  Statement of Purpose……………………………………………………………………………………….1

602.  Other Provisions……………………………………………………………………………………………….1

603.  Lands to Which these Regulations Apply…………………………………………………………….. 2

604.  Administration………………………………………………………………………………………………….. 4

605.  Permit Application Guidelines……………………………………………………………………………..10

606.  Development in Regulated Flood Hazard Areas…………………………………………………….13

607.  Technical Provisions………………………………………………………………………………………….18

608.  Enforcement and Penalties………………………………………………………………………………….25

609.  Waivers………………………………………………………………………………………………………….. 26

610.  Variances……………………………………………………………………………………………………….. 28

611. Definitions………………………………………………………………………………………………………. 30

Statement of Purpose:

1.     Implement the goals, policies, and recommendations in the current town plan;

2.     Avoid and minimize the loss of life and property, the disruption of commerce, the impairment of the tax base, and the extraordinary public expenditures and demands on public services that result from flooding related inundation and erosion;

3.     Ensure that the selection, design, creation, and use of development in flood hazard areas is accomplished in a manner that minimizes or eliminates the potential for flood and loss or damage to life and property in a flood hazard area and does not impair stream equilibrium, floodplain services, or the river corridor; and

4.     Manage all flood hazard areas designated pursuant to 10 V.S.A. Chapter 32 § 753, 24 V.S.A. Chapter 117 § 4424, and the local hazard mitigation plan; and make the Town of Wilmington, its citizens, and businesses eligible for federal flood insurance, federal disaster recovery funds, and hazard mitigation funds as may be available.

Lands to Which These Regulations Apply:

1.     The River Corridors and Small Stream 50-foot setbacks as published by the Vermont Agency of Natural Resources on the Natural Resources Atlas as the Statewide River Corridor Map Layer, and refinements to that data based on field-based assessments.  Together these areas are referred to as the “River Corridor” in this bylaw and are hereby adopted by reference and declared to be part of these regulations[1]; and

2.     The Special Flood Hazard Area (SFHA) in and on the Flood Insurance Study (FIS) and the accompanying Flood Insurance Rate Maps (FIRMs) dated September 28, 2007, or the most recent revision thereof, issued by the Department of Homeland Security, Federal Emergency Management Agency (FEMA), National Flood Insurance Program, as provided by the Secretary of the Agency of Natural Resources (ANR) pursuant to 10 V.S.A. Chapter 32 § 753, which are hereby adopted by reference and declared to be part of these regulations.  This includes all digital data developed as part of the FIS

A copy of the draft regulations can be viewed on the town website, http://wilmingtonvermont.us/documents/ordinances/. For questions call the Zoning Administrator, at 802-464-8591 ext 124.

 

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November 1, 2019
TOWN OF WILMINGTON, VERMONT
PUBLIC SAFETY FACILITY PROJECT
REQUEST FOR PROPOSALS (RFP) FOR PROFESSIONAL SERVICES

I. PROJECT BACKGROUND
The Town of Wilmington, through its Selectboard, Town Manager and Public Safety Facility Committee (collectively ‘the Town’), requests proposals from qualified architectural and engineering services firms to provide professional consulting services to the Town for the feasibility, design and construction of the new Public Safety Facility. The scope of services shall include feasibility of siting the new Facility, design to meet the
Town’s needs for the next 50 years, code-compliant Facility design, complete bid documents for general contractors, permitting and oversight for the full duration of the construction period and commissioning of the Facility. It is the intent of the Town to select a firm in December 2019 and complete feasibility by or before August 1, 2020; if the site proves feasible to complete design and bid documents by October 10, 2020.
Construction is planned to begin after July 1, 2021 with completion and commissioning by spring/summer 2022.

Flooding from Tropical Storm Irene devastated the Village of Wilmington on August 28, 2011, including the then and current Fire and Police Departments facilities. Not ironically the brave people of these Departments were most needed during the flood and they were not able to use their respective facilities.

The Select Board has established the Public Safety Facility Committee and created a charge to manage the process to build a new Public Safety Facility. This committee is the 2nd convening of a committee to move our emergency responders out of the floodplain. It is our highest intention to contract and partner with a professional design firm and general contractor to make this project a success.

The Town of Wilmington owns a plot of land in the center of the Village at 40 Beaver Street, Wilmington, VT. The site is 1.5 acres. This site formerly contained the old highway garage but has been bare, except for 2 barns since 2012. Both past and current committees have recommended this site for the new Public Safety Facility because the site 1) is central for deployment of personnel, 2) is accessible by volunteer fire fighters, 3) has municipal water and sewer present on site, 4) is sufficient to fit both fire and police departments based on previously drawn plans, 5) is already owned by the Town, and 6) maintains police presence in the Village.

Phase 1 of the scope of this RFP is to examine the feasibility of this site for construction of an adequate facility for the next 50 years or more. Adequate space and functionality are needed for personnel and equipment for both Departments. Energy efficiency maximization is desired to keep Facility operating costs lean. Consideration
should be given to achieve net zero energy for the facility. We thank you in advance for your expressed interest in this project and look forward to your proposals.

A pre-bid site visit for prospective bidders will be held Thursday November 21, 2019 at 40 Beaver Street, Wilmington, VT. Please confirm your intent to attend with an email to Scott Moore at smoore@wilmingtonvt.us.

II. RESPONSE FORMAT
Responses to this RFP should consist of the following:
1. Cover letter. Brief letter expressing the firm’s interest in and qualifications for the project. Please include identification of the principal individuals that will be assigned to the project. If more than one firm is involved, describe working relationship.
2. Narrative. Description of the general approach to be taken toward completion of the project, a proposed schedule that indicates project milestones and overall time for completion, an explanation of any variances to the proposed scope of work as outlined in the RFP, and any insights into the project gained as a result of developing the proposal.
3. Scope. Schedule and Fixed Price for each of the following:
Phase I: Feasibility Study – provide fixed price for Phase I
A. Determine facility requirements of Town Fire and Police Departments for the next 50 years or more
B. Determine if Beaver Street site will adequately support facility size and traffic requirements for the next 50 years or more
Phase II: Design, Bid Document Package, Permitting, Construction – provide fixed price for Phase II
A. Program Requirements. Develop narrative of requirements for the project and determine the best approach to the Town needs, wants, and budget.
B. Schematic & Site Design. Rough sketches or schematic designs that show the general arrangement of the rooms, building(s) and of the site.
C. Design & Development. Detailed stamped working drawings, specifications and cost estimates to illustrate the proposed design. Documents should be bid-ready.
D. Permitting. Assist and aid the Town to identify and obtain necessary permits for the entirety of this project.
E. Bid & Construction Administration. Assist the Town in selecting construction general contractor. Include allowances for site time, interpretation of contract documents, review, revision and approval of submittals and shop drawing, verification that work conforms to documents and contractor payment applications. Contract is expected to last until Facility commissioning (spring/summer 2022 estimate)
F. Hourly Rate(s). Rate(s) to be charged, including any travel time, to attend meetings and for phone consultation.
G. Maximum Cost. Will the proposal include a maximum charge to the Town and if so what will be that maximum and what, if anything, will it not cover?
4. References. Please provide two (2) customer references. The committee is particularly interested in project references within a 75-mile radius of Wilmington, VT and suitable for possible site visit(s).
5. Construction Cost Estimate and Reasons. The primary goal of this project it to provide adequate facilities, now and for the next 50 years, for the Town of Wilmington emergency responders that is safely out of the floodplain. We aim to do this in a fiscally responsible way. The property tax burden in Wilmington is already among the state’s highest and we are cognizant of the impact on property taxes. Please explain how
your firm will assist us in reaching the goals as fiscally responsibly as possible.

III. SELECTION CRITERIA
Proposals will be reviewed at the designated time in the presence of one or more witnesses and a register of all applications will be prepared. The proposal opening shall not be open to the public, and the contents of the proposals shall be kept confidential until the evaluation process is complete. Finalists may be interviewed as part of the evaluation process. After the evaluation and interviews are completed a contract may be awarded to the consultant submitting the proposal most favorable to the Town of Wilmington.

The consultant selection will be made by the Town of Wilmington Select Board, upon recommendation by the Town of Wilmington Public Safety Facility Committee. The proposal will be evaluated considering the following weighted criteria:
Maximum Weighted
Criteria                                                                    Weight       Points       Total
1. Understanding the Scope of Work                         5                5              25
2. Past Performance on Similar Projects                   5                5              25
3. Total Cost                                                                     5                5              25
4. References                                                                   5                5              25
5. Proposed schedule                                                     4                 5             20
6. Qualifications/Experience of Proposed Staff        4                 5             20
7. Knowledge of Project Area                                       3                 5             15
8. Availability of Technical Disciplines                       3                 5             15

IV. SUBMISSIONS
Submissions are due Wednesday December 4, 2019 at 1:00 pm EST. Proposals and/or modifications received after this time will not be accepted or reviewed. To be considered, proposals must be submitted electronically via email to Jessica DeFrancesco, Town of Wilmington Administrative Assistant, jdefrancesco@wilmingtonvt.us. The email subject line should be ‘Wilmington Public Safety Facility Bid_[insert your firm name]’.

Ten (10) printed copies of proposals must be sent to:

Jessica DeFrancesco, Town Administrative Assistant
PUBLIC SAFETY FACILITY PROJECT
PO Box 217, 2 East Main St
Wilmington, VT 05363

Printed proposals must be submitted in sealed envelopes clearly marked PUBLIC SAFETY FACILITY
PROJECT. Proposals should be printed on double-sided and recycled paper, if possible. Twin pocket portfolios or other simple, re-usable binding method is recommended. Questions about the project should be directed to Jessica DeFrancesco jdefrancesco@wilmingtonvt.us.

Upon submission all proposals become the property of the Town of Wilmington. The expense of preparing and submitting a proposal is the sole responsibility of the consultant. The Town of Wilmington reserves the right to reject any or all proposals received, to negotiate with any qualified source, or to cancel in part or in its
entirety this RFP in the best interest of Wilmington. This solicitation in no way obligates the Town of Wilmington to award a contract.

During the evaluation process, the Town of Wilmington reserves the right, where it may serve the Town’s best interest, to request additional information or clarifications from proposing firms. At the discretion of the Town, firms submitting proposals may be requested to make oral presentations as part of the evaluation process.

The Town of Wilmington reserves the right to retain all proposals submitted and to use any ideas in a proposal regardless of whether that proposal is selected. Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposals.

The Town has the right to disclose information contained in the proposals after an award has been made. All reports, documents and materials developed by the consultant for this project shall be considered public
information and shall be the property of the Town of Wilmington. Questions regarding this request for proposal should be directed to: Jessica DeFrancesco, Town Administrative Assistant.

Compliance with Law – The selected consultant shall comply with all applicable federal, state, and local laws and regulations in the performance of service.

If any addenda are issued to this request for proposals, they will be made available on the Town of Wilmington website. However, it shall be the sole responsibility of those offering proposals to contact the Town Public Safety Facility Committee prior to submitting their proposals to determine whether any addenda have been issued.

V. CONTRACTING
The Consultant, prior to being awarded a contract, shall apply for registration with the Vermont Secretary of State’s Office to do business in the State of Vermont, if not already so registered. The registration form may be obtained from the Vermont Secretary of State, 128 State Street Montpelier, VT 05633-1101, PH: 802-828- 2363, Toll-free: 800-439-8683; Vermont Relay Service – 711; web site: https://www.sec.state.vt.us/. The contract will not be executed until the Consultant is registered with the Secretary of State’s Office. The successful Consultant will be expected to execute sub-agreements for each sub-consultant named in the proposal upon award of this contract.

Prior to beginning any work, the Consultant shall obtain Insurance Coverage in accordance with the latest version of International Building Code for new construction. The certificate of insurance coverage shall be documented on forms acceptable to the Town.

If the award of the contract aggrieves any firms, they may appeal in writing to the Town of Wilmington Town Manager, PO Box 217, Wilmington, VT 05363. The appeal must be post-marked within seven (7) calendar days following the date of written notice to award the contract. Any decision of the Town Manager is final.

SCOPE OF WORK
We request the following services of the selected consulting firm:

Phase 1: Feasibility Study
1. Determine Facility needs of Fire and Police Departments now and for the next 50 years or more
2. Determine if the 40 Beaver Street site is adequate for the Facility needs

At the conclusion of Phase I the Selectboard, Town Manager and Committee will review and decide if the Town will proceed with Phase 2 for the Beaver Street site, or explore another suitable property.

Phase 2: Design, Bid Document Package, Permitting, Construction
1. Program Requirements. Develop narrative of requirements for the project and determine the best approach for the Town needs, wants, and budget.
2. Schematic & Site Design. Sketches or schematic designs that show the general arrangement of the rooms and of the site.
3. Permitting. Determine all necessary permits for the project. Prepare and submit permit applications as needed.
4. Design & Development. Detailed stamped working drawings, specifications and cost estimates to illustrate the proposed design. Documents should be bid-ready, including preparation of the RFP for construction.
5. Bid & Construction Administration. Assist the Town in selecting a construction general contractor. Include allowances for site time, interpretation of contract documents, review of submittals, shop drawing review and approval, verification that work conforms to documents and contractor payment applications.
6. Meet with the Public Safety Committee, and Selectboard. As this is to be a collaborative process, ongoing meetings with Public Safety Committee with an occasional meeting with the Selectboard.

VII. PROJECT SCHEDULE
The intended project schedule is as follows:

RFP issued for public bid                                                        November 1, 2019
Pre-Bid Site Visit                                                                       November 21, 2019 (10:00am EST)
RFP Due Date & Bid Opening                                                  December 4, 2019 (1:00pm EST)
Bid Review & Selection of Recommended Bidder              December 12, 2019
Review with Selectboard & Confirm Preferred Bidder     December 17, 2019
Town Meeting Vote                                                                   March 3, 2020
Bid Award                                                                                  March 2020
Site Feasibility Scope Complete                                             August 2020
Facility Designs & Bid Documents Complete                      October 2, 2020
RFP for General Construction                                               October 9, 2020
Pre-Bid Meeting                                                                       October 21, 2020
Bids Due                                                                                    December 15, 2020
Town Meeting Day vote                                                         March 2021
Bid Award / Construction Begins                                         July 2021
Project Completion                                                                 Spring 2022

EQUAL OPPORTUNITY
The selection of a consultant shall be made without regard to race, color, sex, age, religion, national origin, sexual orientation, or political affiliation. The Town of Wilmington is an Equal Opportunity Employer and encourages proposals from qualified minority and women-owned businesses.

INSURANCE REQUIREMENTS AND INDEMNIFICATION
Certificate of Liability Insurance in the minimum amount of $1,000,000 per occurrence and $2,000,000 Aggregate (certificate should name the Town of Wilmington as an additional insured for the work the contractor will be doing). Professional Liability Insurance Coverage for $1,000,000 Each Occurrence and $3,000,000 annual aggregate.

Statutory Workers’ Compensation Insurance
If Contractor is not required by law to carry workers’ compensation insurance, in place of proof of workers’ compensation insurance, Contractor may provide a fully executed Non-Employee Work Agreement specifying the particular provision of 21 V.S.A §601(14)(F) that exempts Contractor from having to carry such coverage. The Federal W-9 Form will be completed and returned to Town, if applicable.

Wilmington Fire and Police Co-location Presentation 7-2014 

Old Town Garage Site Map

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The Wilmington Planning Commission in considering replacing the current Floodplain Regulations in the Zoning Ordinance with a regulation that includes both FEMA Special Flood Hazard Areas and ANR designated River Corridors.  The below map link shows where these areas are located in Wilmington.  Please review this map to see if your property may be impacted.  Contact the Zoning Administrator, Craig Ohlson, at mtuller@wilmingtonvt.us or (802)464-8591 with any questions.  A hard copy map is available for viewing at the Town Office.

http://windhamregional.maps.arcgis.com/apps/View/index.html?appid=1d1751f1de4845ceb10d2f8a9eb8ea0c