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Request for Proposals

April 13, 2016

The Town of Wilmington is accepting proposals for treatment with Bituminous Concrete Pavement AND 20% Asphalt Rubber Chip Seal on the roads in the Town of Wilmington listed below. The pavement work is to be completed by August 1, 2016, chip seal completed by September 1, 2016.

Please contact Bill Hunt, Road Supervisor at (464-5515) for questions or additional information.

Please submit a price per ton and deliver proposals no later than 8:30 am on May 9, 2016 to:


Scott Murphy, Town Manager                   FAX (802) 464-8477
2 East Main Street
PO Box 217
Wilmington, VT05363


Town of Wilmington Vermont

2016 Proposed Paving and Specifications

Chimney Hill Road:

  • 21ft x 3065 ft x 1” shim using type III mix
  • 21 ft x 4115 ft x 1 ½” shim using ¾” Binder type II mix

Ray Hill Road:

  • 21 ft x 4475 ft x 1” shim using type III mix

Church St Road:

  • 12 ft x 428 ft x 1” shim using type III mix

Beaver St:

  • 24 ft x 1244 ft x 1” shim using type III mix

The Town will accept separate bids for paving and the 20% asphalt rubber chip seal.


  • Mill in all start and stop joints and bridge joints.
  • Contractor shall supply flaggers and signage in accordance with MUTCD and State of Vermont regulations for traffic control.
  • Contractor shall supply sweeper.
  • Tack application rate of .03 gallon per square yard.
  • All mixes to meet or exceed current State of Vermont standards.
    • No more than 10% Rap
    • No less than 5% Liquid Asphalt
    • Contractor shall supply the daily mix test results to the Town upon request
    • The equipment used shall be subject to the approval of the Road Supervisor and maintained in satisfactory working condition at all times.
    • Certificate of Liability Insurance in the minimum amount of $1,000,000 naming the Town of Wilmington as additional insured is required.
    • A Certificate of Workers’ Compensation Insurance is required.
    • Federal W-9 Form will be completed and returned to the Town, if applicable.
    • The Town of Wilmington reserves the right to make the award of the bid as appears in the best interest of the Town and to reject any or all bids.

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Town of Wilmington
Request for Qualifications for Legal Services

A. Description:

The Town of Wilmington is requesting proposals from qualified law firms and/or individuals to represent the Town in diverse legal matters.

B. Profile:

Located in Windham County, the Town of Wilmington consists of approximately 2,000 residents. The annual operating budget is approximately $4 million including the General Fund, Highway, and Sewer Departments. The Town has nearly 30 full time employees who are not unionized.

The Town has shown a clean audit for the past several years with assets exceeding liabilities by over $10 million.

The Town operates under a Council-Manager form of government and provides the following services; Police, Waste Water, Roads, Parks, Planning and Zoning, General Administration, and a volunteer Fire Department with a paid Chief.

C. Requested Services:

The Town is seeking a firm or individual with expertise in general municipal legal services. A solid understanding of Vermont municipal law is required and representation of other municipalities would be helpful. All relevant experience should be noted in your response. The Town may select one or more firms or individuals to meet its needs depending on qualifications and experience.

The Town’s legal needs generally include, but are not limited to, the following categories:
– General counsel on municipal law including tax assessing and exemptions, contract drafting
– Personnel issues and employment law
– Enforcement of land use and municipal ordinances
– Tax sales, permitting, real estate sales, Act 250 review, waste water, storm water, etc.

Proposals may address all categories or specific categories.

D. Submission Requirements:

Please include a cover letter identifying the primary contact person, a bid introduction of the entries (if any) and a statement addressing the firm’s ability to meet the assigned tasks in an orderly and efficient manner.
Also, please include the qualifications and education, professional background, and any other relevant information.

Please include the hourly rates of each attorney and legal assistants, a list of possible reimbursable expenses and costs, any reduced fees offered to municipalities, and the firm’s willingness to work under a retainer agreement or other similar arrangement.

The Town reserves the right to negotiate terms as needed to obtain the most advantageous rates. The Town also reserves the right to reject any or all bids if it is in the best interest of the Town to do so.

Proposals should be submitted to Scott Murphy, Wilmington Town Manager, PO Box 217, 2 East Main St, Wilmington, VT 05363; or electronically to and received by 4:00 pm on Friday, May 13, 2016. All responses will be considered public records and subject to Vermont’s Public Records Act.

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Volunteers are needed!! 
We have several opportunities for volunteers! These appointed positions play a very important rile in recommending and influencing the direction for our town for years to come. Please consider donating a few hours a month sharing your talents, skills, energy, and vision in the quest to ever-improve our town in some of the following positions:
Planning Commission- remainder of 4 year term expiring March 2018
Beautification Committee-  1 vacancy

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Chief Szarejko presented Goodell with a plaque for years of service Cathy with offciers  






Chief Szarejko, Cathy Goodell


Detective Denault, Chief Szarejko, Cathy Goodell, Sergeant Murano, Officer Watrous

Long Time Wilmington Police Dispatcher Catherine Goodell retired after over thirty years of service to the Wilmington Police Department and the citizens of Wilmington.  Cathy started in December of 1983 and worked as a part time dispatcher when we used to have a Friday and Saturday night shift dispatcher on duty.  She then took over when another dispatcher left and started on weekend day shifts and eventually to a full time dispatcher where she has been until the end of August 2015.  Town employees, department heads and Town officials gathered on Wednesday to honor her and commend her for her service.  Many people don’t realize how vital the dispatcher’s role is in police work.  They are the officer’s lifeline as well as the persons who happened to call for service.  Aside from the mountains of paperwork they handle weekly, preparing cases for court etc, they also handle calls at the door and provide service to persons who may stop in for anything from directions to how to obtain a relief from abuse order.
We will miss Cathy’s local knowledge, her hard work ethic, and her devotion to her job.  We all wish her well.


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People travelling in the southern Vermont Deerfield Valley during summer 2015 have noticed occasional murky flows in Cold Brook and the Deerfield River. These have been most evident after rain events, but some people have also noticed murky water in between rainy days this summer. This occasional turbidity is attributable to Mount Snow’s “West Lake” snowmaking pond construction and stream restoration work, off of Cold Brook Road in Dover and Wilmington, Vermont.
The Mount Snow West Lake project is a 3-phase project, started in 2015 and scheduled to be completed in 2016. The project includes constructing a snowmaking pipeline, a snowmaking pond, and the filling of two gravel pit excavations on Cold Brook. These gravel pits were dug several decades ago, then when Cold Brook jumped its banks into the pits during Tropical Storm Irene unnatural on-stream ponds were created. As part of this project, Mount Snow has voluntarily agreed to fill these unnatural on-stream ponds. An on-stream pond causes poor water quality, particularly from sunlight warming water that causes downstream thermal impacts to trout species. Trout prefer a cold-water habitat, and the warmed water flowing through the on-stream ponds degrades downstream trout habitat in Cold Brook and the Deerfield River. This voluntary stream restoration project will have major long-term benefits to both Cold Brook and the Deerfield River.
Various state and federal agencies have issued permits for the 3-phased project, which will provide an overall benefit to water and wetland resources. Numerous methods have been utilized to reduce and eliminate sediment discharges which cause murky stream flows. Mount Snow’s project managers have been actively increasing the size and effectiveness of the sediment capture and treatment systems, both in the excavation of West Lake, and the filling of the two unnatural on-stream ponds. VTANR staff has been called by citizens concerned about recent murky water in Cold Brook and VTANR shares these concerns. The VTANR has directed the use of several and increasing means to achieve the control of the sediment and the site is being monitored by VTANR staff on a regular and on-going schedule of site inspections. Mount Snow staff and engineering consultants are regularly reporting on their continued efforts to address and minimize sediment discharges in weekly and sometimes daily communications with VTANR regulatory staff. The West Lake/Cold Brook Restoration is expected to yield much higher quality river habitat in Cold Brook at the conclusion of the project. The Agency is working to avoid new sediment discharges and those to date are not expected to cause any long-term impacts to Cold Brook or the Deerfield River.
Inquiries regarding this project should be directed to Brendan Ryan at Mount Snow Resort (203-915-5760), or to Todd Menees in VTANR’s Watershed Management Division at 802-345-3510.