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Request for Qualifications for Flood Proofing 179 VT Route 100 North


The Town of Wilmington received a grant award from the Vermont Department of Public Safety through the Hazard Mitigation Grant Program to floodproof 179 VT Route 100 North in Wilmington, VT.


Activity to be Performed:

The project consists of floodproofing 179 Vermont Route 100 North, which houses a bowling alley and restaurant on the ground floor, and a dwelling unit on the second floor. Floodproofing will be accomplished in accordance with NFIP Technical Bulletin 3-93 Non-Residential Floodproofing – Requirements and Certification for Buildings Located in Special Flood Hazard Areas in accordance with the National Flood Insurance Program. The regulatory Base Flood Elevation (BFE) is 1524.6 ft.; the goal of the exterior floodproofing treatments is to provide 4 ft. of protection above the finished floor elevation which is current only at 1521.8 ft.


Scope of Work:

1)     Provide membrane and new siding for the perimeter of the building up to 4 feet high

2)     Raise the window sills of the 2 remaining windows below 4 feet.

3)     Provide 12 to 14, 4-inch hydro static relief valves in the sub floor.

4)     Provide a drainage plane for inundation water below the bowling lanes.

5)     Provide 48inch high flood gates at all door openings.

6)     Provide reinforced concrete, cast-in-place frost depth foundation wall extended to 4 feet above first floor in front of the 2×4 wall and flash it into the wall.

7)     Provide metal stud wall inside of the CMU wall with adequate connections at the top and bottom.

8)     Provide 3 to 4 water tight pits with submersible sump pumps capable of pumping 200 gallons per minute in total.  Discharge outside above flood height.

9)     Provide standby generator and fuel protected from flooding.

The Town of Wilmington is requesting bid proposals from qualified contractors that have performed flood mitigation projects similar to the above.  Work must be completed by the Non-Residential Floodproofing Requirements and Certification by the National Flood Insurance Program.

Design plans are attached as well as the Technical Bulletin of the Non-Residential Floodproofing Requirements and Certification by the National Flood Insurance Program.


Please submit your RFQ to:           Town of Wilmington
P.O. Box 217
2 East Main Street
Wilmington, VT  05363

Attn: Gretchen Havreluk


For Questions Contact:  Gretchen Havreluk at (802) 464-8571 ext 117 or by email at

RFQ’s are due on April 24th,2017 at 4 pm.

Wilmington reserves the right to reject any and all bids if it is in the Town’s best interest to do so.

Insurance Requirements Upon Contract Approval:

Certificate of Liability Insurance in the minimum amount of $1,000,000 and either a Certificate of Workers’ Compensation Insurance OR a waiver form (hold harmless agreement) is required.  The certificate should name the Town of Wilmington as an additional insured for the work the contractor will be doing.  Federal W-9 Form will be completed and returned to Town, if applicable.


Drawing Set 05-20-2015

Tech Bulletin 3-93 Non-Residential Floodproofing Requirements and Certification v2

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Request for Quotes (RFQ)

Recycling Services

March 30, 2017



The Town of Wilmington is soliciting pricing from qualified haulers to provide hauling and recycling services commencing on July 1, 2017.

Vermont Act 148 requires that transfer stations provide recycling services in conjunction with trash disposal.

Last year the Town generated the following amounts of recyclable materials: (all numbers are approximate and figures should be confirmed with Windham Solid Waste Management District)

Commingled containers: 83 tons
Mixed paper: 101 tons
Cardboard: 70 tons


Note: Windham Solid Waste Management District is willing to loan the District-owned recycling roll-off containers to member towns, such as Wilmington, if needed by vendor.

This bid should include the cost of a leased compactor listed as a separate cost, to be located at the transfer station.


WSWMD will continue to provide education and outreach to its member towns to promote recycling, either dual stream or single stream, as well as food waste and other mandated recycling.

Vendors can submit quotes based on continuing dual stream recycling, or for single-stream recycling.

Recycling will occur at two separate locations:  1) The Wilmington Transfer Station on Miller Rd, 2) The former town garage site on Beaver St, Wilmington.

Vendors are asked to submit quotes based on hauling costs, and the tip fee, if any, or payment, for the recyclable materials.

Vendors should define acceptable levels of contamination and any additional fees.

The Town reserves the right to select services from multiple vendors.

Recycling information and reporting:

Vendors are invited to tour the Town’s transfer station, and review the Town’s trash records. To make arrangements contact the transfer station operator, Brandon Brassor at (802) 464-5666.

The selected vendor will submit quarterly reports to the Town so the total materials handled can be reported to VT ANR in Re-Trac.

Bid Requirements:

Attachment A is to be used for the vendor’s quote for collection, and disposal cost for each material.

Vendors must identify all transfer and end-disposal facilities, owner/operator, and location. Vendors must guarantee disposal capacity for the term of the agreement and must provide an alternate disposal facility, if needed. Vendors must comply with all applicable state and federal regulations.

Vendors shall submit, in a sealed envelope, a cover letter describing the proposed hauling service, as well as any conditions or exceptions to any requirements set forth in the Request for Quotes.

The Town is requesting pricing quotes for a 3-year term starting July 1, 2017.

Prices and required forms are due no later than April 28, 2017 at 4:00 pm. Sealed envelopes with the vendor’s name on the outside and addressed “Wilmington Recycling Services” must be received by the due date and time, and should be delivered to PO Box 217, 2 East Main St, Wilmington, VT 05363. Email bids will be accepted and can be delivered to Jessica DeFrancesco,

Submission Requirements:

  • Cover letter describing the services being offered
  • Completed form for Attachment A
  • Three hard copies and/or a PDF version.

Other Considerations:

The Town fully complies, with state, federal, and local laws and directives governing equal opportunity, affirmative action and non-discrimination in all activities and actively solicits responses from MBE/WBE businesses.

Other customary and usual contract provisions such as insurance, references, etc will be negotiated with the successful vendor(s).

Vendor Selection:

There is no obligation on the part of the Town to award a contract to the vendor submitting the lowest pricing. Selection for the requested services will be awarded to the bidder offering a price and service deemed to be in the best interest of the Town.

The Town reserves the right not to award this contract based solely on the lowest price but to evaluate, at a minimum, the qualifications and performance standards of the bidder. In awarding a contract, the Town will take into consideration the contract exceptions, and any proposed contract terms to be negotiated in determining, in their sole discretion, the most advantageous proposal.

The Town reserves the right to reject any and all bids in part or in whole. It also reserves the right to make an award in any manner consistent with the law and deemed to be in the best interest of the Town. The Town reserves the right to split the contract award among two or more vendors, if deemed to be in the best interest of the Town.




Attachment A


Initial 3-year Term: July 1, 2017 through June 30, 2020


                                                            Price/Haul                         Disposal Price/Ton                         Facility


Single Stream Recyclables:             _______________           __________________                    _____________


Commingled Containers:                 _______________           __________________                    _____________


Mixed Paper:                                    _______________           __________________                    _____________


Cardboard:                                        _______________           __________________                    _____________



Rental fee for containers and compactor: ___________________________________________________________


Specification for acceptable levels of contamination of recyclables, and associated fees:




Bidder: ____________________________________________________


Legal Address: _______________________________________________________________


Telephone: ___________________   Email: ________________________________________


Signature of Bidding Officer: _____________________________________________ Date: ___________________


Name of Bidding Officer: ________________________________________


Title of Bidding Officer: _________________________________________



Certificate of Non-Collusion

The undersigned certifies under the penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, union, committee, club r other organization, entity, or group of individuals.



Name of Bidding Officer


Signature of Bidding Officer

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The Wilmington Police Department is currently seeking a qualified applicant for a dispatch/admin position. The person will be required to work a minimum 30 hours per week including one weekend day and some holidays. This position includes health insurance, vacation time along with other benefits. Salary range will depend on education and experience. The successful candidate must be quick thinking, calm under pressure, innovative, pass criminal record background check, able to maintain confidentiality, have excellent computer knowledge and the ability to work well with others. Completed applications are due by April 19, 2017. EOE. The town reserves the right to reject any or all applicants for this position.


Police Dispatcher Job Description


Application for Employment

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Annual Town Reports


The Annual Town Report will no longer be automatically mailed to all taxpayers in February. It will be available on our website,, it can be e-mailed to you, or there will be a limited number of printed copies for you to request to be mailed.

If you would like a copy mailed or e-mailed to you please call the Town Offices (464-8591) or e-mail,, and request a mailing before February 18, 2016. A limited number of copies will be available at the door.