The Town of Wilmington Wastewater Department is in the process of obtaining Statements of Qualifications from qualified architectural/engineering firms detailing the firms’ qualifications, technical expertise, management and staffing capabilities, references, and related prior experience. Required professional services will include but are not limited to preliminary engineering services, design- and construction-related services, preparation of bidding and contract documents, participation in the evaluation of bids received, and monitoring and inspection of construction activities to ensure compliance with plans and specifications associated with Town of Wilmington Infrastructure Improvement and Expansion Projects. These projects include reconstruction of three separate privately shared sewer lines and the extension of the Town’s wastewater and water mains approximately one-half mile on the east side of Wilmington. The Town of Wilmington has an Asset Management Plan that was developed by Aldrich & Elliott Engineering (attached to this RFQ) that will be used as the basis for these improvements.
All proposals will be evaluated using the criteria listed below by a selection committee consisting of Town of Wilmington staff and consultants. Proposals will be ranked on the following criteria:
• Qualifications of the firm and the personnel to be assigned to the project (40 Points)
• Demonstration of overall program understanding, experience with state and federal partners and their project development processes, observation of potential issues, and demonstrated understanding of deliverables. (25 Points)
• Familiarity with the Wilmington wastewater and water systems. (20 Points)
• Availability to meet the timeline. (15 points)
The Town of Wilmington has the right to seek clarification of any proposal submitted and to select the proposal considered to best promote the public interest. The committee will rank the proposals in order of preference and use this as a basis for selecting firms to perform work as outlined in the RFQ.
Procurement of said services will be in accordance with elements of the procurement process in 40 U.S.C. § 1101-1104. Qualified firms/candidates interested in being considered for this project must submit two (2) copies each of: (1) letter of interest; (2) statement of qualifications and experience of staff persons who will be involved with the project; (3) references; and (4) related prior experience. Submit the requested information to Scott Tucker, Town Manager P.O. Box 217, 2 East Main Street, Wilmington, VT 05363; no later than 4:00 p.m. on Friday November 9, 2018 proposals received after this deadline will not be considered.
Attention is directed to the fact that the proposed projects may be undertaken with a variety of Local, Federal and State funds and that all work will be performed in accordance with the regulations issued by such agencies and the State of Vermont pertaining thereto.
The Town of Wilmington Wastewater Department shall evaluate the statements of qualifications and performance data and other material submitted by interested firms and select a minimum of three firms which, in their opinion, are best qualified to perform the desired services. Interviews with each firm selected shall be conducted, which may include discussions regarding anticipated concepts and proposed methods of approach. The Town of Wilmington Wastewater Department shall rank, in order of preference, these three professional firms deemed to be the most highly qualified to provide the services required, and shall commence scope of services and price negotiations with the highest qualified professional firm for engineering services. In the event that a contract cannot be negotiated with the most highly qualified firm, negotiations continue in order of qualifications.
The Town of Wilmington reserves the right to reject any and all proposals received as a result of this solicitation, to negotiate with any qualified source, to waive any formality and any technicalities or to cancel the RFQ in part or in its entirety if it is in the best interest of the town. This solicitation of proposals in no way obligates the town to award a contract.
The selection of a vendor shall be made without regard to race, color, sex, age, religion, sexual orientation, gender identity, national origin, physical or mental condition, HIV status, or political affiliation. The Town of Wilmington is an Equal Opportunity Employer and encourages proposals from qualified minority and woman-owned businesses.
If you have any questions, please contact:
Town Manager, Scott Tucker or Wastewater Chief Operator John Lazelle
2 East Main Street (802)464-3862
P.O. Box 217 firstname.lastname@example.org
Wilmington, VT 05363