Request for Proposal Memorial Hall, 14 West Main Street
The Town of Wilmington, VT is seeking proposals from qualified painters at our historic Memorial Hall for painting the exterior doors and trim.
Scope of Work, Preservation Strategies and Experience Desired
Painting. Because of the age and material makeup of the building, see the guides that provide the contractor key information when dealing with repairs and renovations (Secretary of Interiors Standards); Preservation Brief #10: Exterior Paint Problems on Historic Woodwork. Painters who know this information and can demonstrate their experience are qualified contractors. Areas of concern are paint failure, underscoring the need for careful preparation, use of the best possible materials, caulks, primers and finish coats.
Complete Bid Proposal $_____________________
Starting date ___________________ Completion Date ______________________.
SUBMISSION INSTRUCTIONS
The contractor eventually awarded the job must provide proof of a full spectrum of general liability insurance and worker’s compensation coverage.
The Town reserves the right to accept or reject any and all proposals, in whole or in part, with or without cause; to waive any informalities, formalities, and technicalities in the process. The Town of Wilmington is an Equal Opportunity Provider and Employer; contractor selection shall be made without regard to race, color, sex, age, religion, national origin, sexual orientation, or political affiliation.
The deadline for receipt of proposals by the Town is 10:00 a.m. Friday, March 27, 2026. Proposals may be submitted by mail/other shipping services, in person, or by e-mail attachment to the appropriate address below.
Jessica Archambault, Administrative Assistant
Attn: Memorial Hall RFP
2 East Main Street, 2nd Floor,
P.O. Box 217,
Wilmington, VT 05363
[email protected]
FAX: (802) 464-8477
To set-up a meeting, please contact Jessica Archambault [email protected] at Wilmington Town Offices: (802) 464-8591, x 123.
Request for Proposals
The Town of Wilmington is accepting proposals for treatment with Bituminous Concrete Pavement on the roads in the Town of Wilmington listed below. The pavement work is to be completed by September 30, 2026.
Please contact Marshal Dix, Road Superintendent at (802-464-5515) for questions or additional information.
Please submit a price per ton, per fiscal year, and deliver proposals no later than 10 am on April 17, 2026 to [email protected], by fax 802-464-8477 or by mail to:
PAVING BID
Jessica Archambault, Administrative Assistant
2 East Main Street
PO Box 217
Wilmington, VT 05363
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Town of Wilmington Vermont
2026 Proposed Paving and Specifications**
Shearer Hill: Shim and overlay- Base and Top – 5280 ft x 21 ft + 300 ft x21 ft =1546 T
Town Farm Rd to West Rd: Shim and overlay- 600 ft x 20 ft =150 T
West Rd to North Rd: Shim and overlay-600 ft x 20 ft=150 T
Haystack Rd to Mowing Way: Shim and Overlay- 2400 ft x 20 ft=600 T
Gallup Pitch Rd: 2200 ft x 20 ft- New Base and Top = 1100 T
Estimated Totals:
630 Ton Base (Type IV)
2916 Ton Top (Type IV)
Total Tons 3546 Tons
*Grant Pending (Must be listed as a separate bid)
Town Garage Parking Lot
80 X 75 ft Base and Top 4” thick 150 Tons
ADA Compliant
**Measurements given are estimates; vendors are responsible for verifying road measurements.
**All driveways will get a 3 ft apron, and roads will get 8 ft apron
OTHER SPECIFICATIONS:
- Mill in all start and stop joints and bridge joints.
- Contractor shall supply flaggers and signage in accordance with MUTCD and State of Vermont regulations for traffic control.
- Contractor shall supply sweeper.
- Tack application rate of .03 gallon per square yard.
- Rubber tire roller to be used on shim coats
- All mixes meet PG 58-28.
- No more than 10% Rap
- Type II 5.6% Asphalt
- Type III 6.1% Asphalt
- Type IV 6.2% Asphalt
- Contractor shall supply the daily mix test results to the Town upon request
- The equipment used shall be subject to the approval of the Road Supervisor and maintained in satisfactory working condition at all times.
- Certificate of Liability Insurance in the minimum amount of $1,000,000 naming the Town of Wilmington as additional insured is required.
- A Certificate of Workers’ Compensation Insurance is required.
- Federal W-9 Form will be completed and returned to the Town, if applicable.
- The Town of Wilmington reserves the right to make the award of the bid as appears in the best interest of the Town and to reject any or all bids in part or in their entirety.