Hoot, Toot, and Whistle Improvement Project RFP

By | June 18, 2024

Hoot, Toot, & Whistle Trail Improvements
Request for Proposals for Construction Services
Town of Wilmington, Vermont
Date Issued: Thursday June 20,2024

Site Visit: Tuesday July 9th, 2024 at 4pm at the Mountain Mills Boat Launch area (end of Fairview Ave)
Date Due: Thursday July 18th, 2024 at 4pm in-person Town of Wilmington 2nd Floor 2 East Main Street
Wilmington, VT 05363 or via email: jdefrancesco@wilmingtonvt.us

The Town of Wilmington is requesting proposals for construction services to the multi-use Hoot, Toot, &
Whistle Trail; redevelop the trail for broader accessibility and sustainability by reconstructing the existing 2- mile trail to make it safer and more enjoyable for bikes, strollers, and pedestrians. The main goals of the project are to improve trail surfaces, parking, and accessibility.

For more information contact: Gretchen Havreluk ghavreluk@wilmingtonvt.us (802)464-8591 ext 117

RESPONSE FORMAT
Responses to this RFP shall consist of:
1. Hoot, Toot, & Whistle Trail Improvement Project Bid Forms that includes:

a. Base Bid Trail Segments 3,4,6
b. Add Alternate #1: Segment 1
c. Add Alternate #2: Segment 5
d. Add Alternate #3: Segment 7
e. Completion of Bidder Information as applicable in Section 00 41 13

2. Qualifications: Examples of similar project experience including constructing boardwalks, bridges, and steps specified in the design plans.
3. Proposed Timeline
4. References from similar projects noting name of project, company name, contact person, and phone number.

All work must be performed in accordance with the Standard Guidelines for outdoor recreation assets included here:
Trail Design and Construction

USFS Trail Construction and Maintenance Notebook – https://fpr.vermont.gov/sites/fpr/files/doc_library/USFS-Trail-
Construction-and-Maintenance-Notebook_0.pdf

USFS Trail Fundamentals and Trail Management Objectives – https://fpr.vermont.gov/sites/fpr/files/doc_library/USGS-Trail-Fundamentals-and-Trail-Management-Objectives.pdf

Vermont Town Forest Trail Design Guide – https://fpr.vermont.gov/sites/fpr/files/doc_library/FPR-VT-Town-Forest-trail-design-guide.pdf

Accessible Recreation
USFS Accessibility Guidebook – https://fpr.vermont.gov/sites/fpr/files/doc_library/USFS-Accessibility-Guide-Book.pdf

Rail Trails and Multi-Use Paths

VTrans Pedestrian and Bicycle Facility Design Manual – https://fpr.vermont.gov/sites/fpr/files/doc_library/VTrains-Pedestrian-and-Bicycle-Facility-Design-Manual.pdf

Trails Near Wetlands
USFS Wetland Trail Design and Construction – https://fpr.vermont.gov/sites/fpr/files/doc_library/USFS-Wetland-trail-design-and-construction.pdf

VT DEC Wetlands Program Recreation Trail Building and Wetlands –
https://fpr.vermont.gov/sites/fpr/files/doc_library/VTDEC-VT-Wetlands-Program-Guidance-for-Recreational-Trails.pdf

AWARD OF CONTRACT
The Wilmington Trails Committee will make a recommendation to the Wilmington Town Select Board to award a contract to the lowest reasonable qualified bidder. The Wilmington Select Board will award the contract at warned public meeting. The Town of Wilmington reserves the right to reject any and all proposals received as a result of this solicitation, to negotiate with any qualified source, or cancel this RFP in part or in its entirety, if it is in the best interest of the Town. This Request for Proposals in no way obligates the Town of
Wilmington to award a contract.

Proposals and/or modifications received after the date and time due will not be accepted or reviewed.

All proposals, upon submission, become the property of the Town of Wilmington. The cost of preparing, submitting and presenting is the sole expense of the contractor.

CONTRACTING
The Consultant, prior to being awarded a contract, shall apply for registration with the Vermont Secretary of State’s Office to do business in the State of Vermont, if not already so registered. The registration form may be obtained from the Vermont Secretary of State, 128 State Street Montpelier, VT 05633-1101, PH: 802-828- 2363, Toll-free: 800-439-8683; Vermont Relay Service – 711; web site: https://www.vtsosonline.com/online

The contract will not be executed until the Consultant is registered with the Secretary of State’s Office. The successful Consultant will be expected to execute sub-agreements for each sub-consultant named in the proposal upon award of this contract.

The Consultant’s attention is directed to the VTrans’ Disadvantaged Business Enterprise (DBE) Policy Requirements. These requirements outline the State’s and the consultant’s responsibility with regard to the utilization of DBEs for the work covered in the RFP. It is expected that all consultants will make good faith efforts to solicit DBE sub-consultants.

If the award of the contract aggrieves any firms, they may appeal in writing to the Town of Wilmington Select Board, P.O. Box 217, Wilmington, VT 05363. The appeal must be post-marked within seven (7) calendar days following the date of written notice to award the contract. Any decision of the Town Select Board is final.

Prior to beginning any work, the Consultant shall obtain Insurance Coverage in accordance with the Specifications for Contractor Services located in the Municipal Assistance Bureau Guidebook Appendix. The certificate of insurance coverage shall be documented on forms acceptable to the Town.

See the RFP in full and bid sheets here

HTWT Construction Plans for Bid

HTWT – Addendum 1